Here is a wedding reception checklist that has detailed information
about the things that you may need to do between now and your wedding
You can use this example to create your own checklist.
A Year Before your Reception
(or as soon as you become engaged)
Select a wedding date
Start making your guest list.
Creating a guest list is one of the most important parts of a wedding
reception checklist. You can't create a budget or select a reception
site unless you have an idea of how many people will be attending the
Create a budget
Get your engagement/wedding announcement published online and/or in your local newspaper.
Eleven months prior
Pick the reception venue.
(choosing your venue is the highlight of a wedding reception checklist)
It would be ideal for the reception venue to be in close proximity to
the ceremony site so that guests don't have too far to travel and to
lessen the chances of guests getting lost, especially out-of-towners.
Develop a theme and color scheme
for your day. This is especially important when it comes to planning
your reception since there tends to be more decorative elements.
Decide on the decor.
Your color scheme and theme will have direct impact on the decor that
you decide. Your decor would include lighting and backdrops. You might
want to think about hiring an event designer.
Ten months prior
Choose who will be a part of your bridal party
Decide if you will have a second dress. Many brides choose to
wear a second dress for the reception. It allows you to have two looks
on your day. You can also have a dress that is more comfortable for
dancing if your first dress is bigger and grander.
Nine months prior
Look into entertainment for the party, which includes a band or DJ and possibly games.
Select a caterer if one is not included with the venue that you have chosen.
Eight months prior
Find a hotel for out-of-town guests, your wedding day preparation and
the wedding night.
If your reception venue is a hotel or resort; it
might be easier to have everyone stay where the reception is held.
won't have far to travel after the party (which is great for those who
like to drink) and it may grant you a discount on rooms (you might even
get yours free!).
Seven months prior
Set up your gift registry
Start looking at wedding cakes.
You may even want a groom cake. Grooms cakes tend to be a southern
tradition and are usually novelty cakes that are based on the groom's
Six months prior
Book your band, DJ, and entertainment
Look into booking any rentals that you may need including tables, chairs, tents, etc