Wedding Reception Floor Plans

You can come up with suitable wedding reception floor plans for your reception with some of these ideas.

The sketch above shows how my husband and I decided to arrange the room for our wedding reception.

We had a reception for about 250 people including the wedding party.

The ballroom that we used for our reception had a total area of 3,696 square feet with the dimensions of 96 feet by 40 feet.

The diagram above that I created shows that we had more tables on one side of the room (that side of the room was a little bigger).

Each table seated 12 people which was a little too snug for comfort (I'll go over table capacity in a moment) and the head table seated 10.

The cake table was directly in front of us which was really in the way. The DJ was at the opposite side of the room from the head table with the dance floor in the middle.

We had a complete buffet on each side of the room so that no one would have to walk across the dance floor with food.

So . . . I made a few mistakes with my floor plan but now you get to learn from them.

I drew my guest tables with circles around them because you should have a 2 foot
diameter around each table to allow guests to easily pull up to and away from the table.

That way they are less likely to bump into each other and should be able to freely move around the tables.

The following is a guideline for how many people should be seated at a table based on table size.

Round Tables

  • 60 inch round table seats 6 - 8 people
  • 72 inch round table seats 8 - 10 people

Long Tables

  • 6' x 30" banquet table seats 6 - 8 people
  • 8' x 30" banquet table seats 8 - 10 people

Before deciding which wedding reception floor plans or even reception venues you will want to use, you will need to compile your guest list.

Once you have your head count try to make sure that your floor plan does not have any of your guests too far away from all of the action.

They should at least be close to the head table, the dance floor or the entertainment.

Try to stagger round tables so that it's easier for your guests to see past other tables. Place the cake table close to the bridal party so that it isn't stuck in some obscure corner.

Do not put the cake table directly in front of the head table so that it doesn't block the view of the guests to the bride and groom.

My husband and I spent a lot of time looking around the cake to try and see a person giving a toast or guests dancing on the dance floor.

Make sure that the DJ, band or other entertainment is somewhere near the dance floor.

Wedding Reception Floor Plans

Here are a couple of different wedding reception floor plans to consider for the layout of your wedding reception.

(click the images to enlarge)

The head and cake tables are on one side of the room opposite the band and entertainment with the dance floor in the middle of the room.

This plan is like the one I used except the cake is not in front of the head table and is away from the dance floor so that it does not get knocked over.

This arrangement has all of the guests as well as the family and bridal party sitting at long tables.

Long tables are really nice when you have a more intimate reception with maybe 50 - 75 people.

Here is an example of a floor plan that has the bridal party at a cluster of small tables instead of one long head table.

Seating Arrangements

When you are choosing wedding reception floor plans and are deciding where to seat your guest there are a few things to consider.

  • If you are having children at your reception you may want to place them all at the same table if they are old enough to sit alone. This way if you have a separate menu for the kids, the servers know exactly which table to serve the kids menu.

  • If you have guests that have come alone then you may want to seat them with at least one other single guest so that he or she isn't the only loner at a table full of couples.

  • It's really great to try to get your guests to meet new people. If this what you desire then you should group your guests by similar interests or age so that a couple in their twenties isn't stuck at a table full of retirees.

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